Industries / Restaurants
Restaurant bookkeeping automation
Smart AI Bookkeeping automates the repetitive accounting work in a restaurant: daily sales entries, vendor invoices, deposit matching and the month-end close. Setup is a one-time $2,500. Tim O'Rourke ran an accounting firm whose clients were mostly restaurants and used Restaurant365 daily for years.
Book a Free CallWhere the time goes today
Daily sales entries
Every day of POS sales, comps, tips and payment types has to land in the books. Done by hand, it's the first thing that falls behind.
A stack of vendor invoices
Food, beverage, paper and repair invoices arrive from many vendors every week, and each one needs to be entered and coded to the right account.
Deposits that don't match sales
Card processors and delivery apps settle on their own schedule, net of fees, so bank deposits rarely line up with a single day's sales.
Food cost you see too late
If the books close weeks after month-end, food and labor cost numbers arrive too late to act on.
What we automate
- Daily sales journal entries from your POS reports
- Vendor invoice capture and coding
- Matching card and delivery-app deposits to sales
- Recurring entries and the month-end close checklist
- Month-end reports the owner can actually read
The free call decides which of these fit your business. The automations run on Claude AI and are reviewed by a person.
Tim’s experience
- Ran his own accounting firm, Order Up Profits, for 10 years. Most clients were restaurants.
- Daily Restaurant365 user for years.
- Senior Accountant at Martin Brower, McDonald's global distributor, booking $500M+ a month in cash transactions.
What it costs
Setup is a one-time $2,500 per business. Upkeep is optional and starts at $175/month for about an hour of upkeep a month. If you also want the bookkeeping done for you, that work starts at $175/month. See pricing.
“From the start he took over all daily accounting activities including invoice and sales entry, weekly check runs, and making adjusting entries and pulling reports. … By the time Tim left Tanta, he was preparing weekly P&Ls, meeting with owners and the management team, creating cash forecasts, as well as revenue center and break-even analysis as we added weekend brunch and weekday lunch service.”
Managed Tim directly at Tanta Chicago · LinkedIn recommendation, 2019