Industries / Service trades
The back office for service trades
Smart AI Bookkeeping runs the books for HVAC, plumbing, electrical service, landscaping, pest control and other service trades: monthly books, job profit, invoicing, collections and payroll entries. Plans start at $1,000/month, and most service businesses pick Back Office at $2,000/month.
Book a Free CallWhere the time goes today
Hundreds of small jobs
Every service call is its own invoice, its own parts and its own labor. When the books lag, nobody knows which kinds of jobs actually make money.
Money you've earned but not collected
Unbilled work and invoices nobody chases are the quietest way a busy shop runs short on cash.
Payroll and job cost
Technician hours have to land on the right jobs, or your job profit numbers are guesses.
Books that are always behind
The owner is on a roof or in a basement all day. The books get done at night, or not at all.
What we handle
- Monthly books, closed and reviewed
- Bank and credit card reconciliations
- Customer invoicing and collections follow-up
- Vendor bills and parts coded to jobs
- Payroll entries and a job profit report every month
The free call decides what fits your business. Claude AI takes the typing out; Tim reviews the numbers.
Tim’s experience
- Ran his own accounting firm, Order Up Profits, for 10 years.
- More than 10 years on QuickBooks.
- Full job costing experience.
- MS in Accounting, DePaul University.
What it costs
One fixed monthly price: Books $1,000/month, Back Office $2,000/month or Controller $4,000/month, plus a one-time start fee from $2,500 to clean up and set up your books. See pricing.